Can Employees Undertake Company Fines

MOM fines the company due to the staff overstaying at SG. Can the company get the staff to pay for the fine?

In most cases, it’s the responsibility of the company to manage fines or penalties incurred due to actions of its employees while on the job.

Whether the company can directly pass on the fine to the employee often depends on the employment contract, company policies, and local labor laws.

In Singapore, the Ministry of Manpower (MOM) sets guidelines and regulations regarding labor issues. Generally, companies are held accountable for the actions of their employees during work-related activities.

However, the specific circumstances surrounding the fine, the company’s policies, and the employment contract will determine if the company can legally pass the fine directly to the employee.

Before taking any action, it’s advisable for both the company and the employee to review the employment contract, company policies, and relevant labor laws to understand their rights and obligations in such situations.

Additionally, seeking advice might be necessary to ensure compliance with the law while addressing the issue fairly.

Companies typically aim to avoid situations where employees have to bear the burden of fines or penalties incurred during work-related activities, but this can vary based on the specific circumstances and the applicable laws and agreements.

For HR departments, situations involving fines or penalties incurred by employees can have several implications:

Policy Review and Implementation: HR might need to review existing policies regarding employee conduct, travel, and adherence to regulations. They may need to reinforce or introduce policies that clarify employee responsibilities to prevent similar incidents in the future.

Employee Communication and Education: HR may need to communicate clearly with employees about any changes in policies, regulations, or compliance requirements. Education and training sessions might be necessary to ensure employees are aware of their responsibilities and the potential consequences of non-compliance.

Legal Compliance: HR must ensure that any actions taken regarding fines or penalties comply with local labor laws and regulations. Seeking counsel might be necessary to navigate the legal aspects of the situation appropriately.

Employee Relations: Handling such situations delicately is crucial for maintaining a positive work environment. HR may need to facilitate discussions between the company and the employees affected, ensuring fairness and understanding while addressing the issue.

Documentation and Record-Keeping: It’s essential for HR to maintain accurate records of the incident, communication, and actions taken. Proper documentation can help protect the company’s interests and ensure transparency in handling such matters.

Financial Impact: Assessing the financial implications of fines or penalties on the company and determining how to manage or mitigate these costs might fall under HR’s purview, especially in coordination with the finance department.

Review of Contracts and Agreements: HR might need to review employment contracts and agreements to determine the extent of employee liability and the company’s rights in such situations.

Recovery of Costs: If allowed by law and company policy, HR might be involved in efforts to recover costs from employees responsible for the fines, ensuring any action taken aligns with legal and ethical guidelines.

Handling fines incurred by employees involves a multidimensional approach that encompasses legal considerations, employee relations, policy enforcement, and maintaining a fair and compliant work environment.

HR plays a pivotal role in navigating these complexities while ensuring the best interests of both the company and its employees are upheld.

Can the HR department get the staff to pay the MOM fine on the company?

Yes: 13.04%

No: 47.83%

Depends: 39.13%


If MOM fines the company, the company should pay. Whether the company can get the employee to pay the fines is another matter. – CLA

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