Question

Dear All,

Our management would like to do a review of our designation in our name card and email signature but state that it's not a change in position or designation.

Kindly advise if it is advisable to do a change of designation difference from the employment contract without giving any official letter for re-designation?

Replies

1. A letter to the employee regarding change of designation should still be prepared so that mutual expectations can be clarified and queries answered before the change is implemented. It will also ensure that a proper paper trail is maintained on the employees’ career progression within the company. This will be helpful for future HR staff taking over the HR duties at a later stage and also useful in case of any misunderstanding arising in future. You might wish to state in the letter that the change in designation is neither a promotion nor demotion and there is no change in job duties if this is indeed the case.

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