Declaration of Medical Conditions

Should we mandate that candidates declare their medical conditions at the interview stage or the offer stage?

Regarding the question of whether candidates should declare their medical condition at the interview stage or the offer stage, it’s a matter that requires careful consideration of both legal and ethical aspects, as well as the specific needs of your organisation.

In general, many HR executives prefer to ask about medical conditions at the offer stage rather than during the interview process.

This approach helps to ensure that all candidates are evaluated fairly based on their skills, qualifications, and experience, without the risk of discrimination.

It aligns with the principle of equal opportunity employment, where decisions are made based on merit.

Requesting medical information post-offer but before employment commences allows the employer to assess if any reasonable accommodations need to be made for the candidate to perform their job effectively.

It’s crucial, however, that this process is conducted in compliance with local employment laws and regulations regarding privacy and discrimination.

In Singapore, for instance, employers are encouraged to adhere to the Tripartite Guidelines on Fair Employment Practices, which suggest that employers should focus on the applicant’s suitability for the job and not discriminate against any irrelevant attributes, including medical history unless it directly affects the candidate’s ability to perform the job.

It’s also advisable to be clear about why the information is being requested and how it will be used, ensuring compliance with data protection regulations.

When do you ask candidates to declare their medical conditions?

On the application form: 18.75%

During the preliminary interview: 6.25%

During the second interview: 6.25%

Before the offer of employment: 18.75%

When they sign the employment contract: 12.50%

We don’t require candidates to declare their medical conditions: 37.50%

Given fair employment practices, we are unable to post any sensitive questions. However, we do send new joiners for Medical examination to see if they are fit for employment. – Shirley

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