Displaying Policies

Where does HR display company policies for employees in Singapore? What other documents are shown? What are the purpose and benefits of displaying this info?

In an organisation in Singapore, HR typically displays company policies and other essential documents for all employees to view in several ways:

Company Intranet or HR Portal: Most modern organisations utilise a secure internal website or portal where employees can access all company policies, procedures, and other important documents. This method ensures that employees can access the information conveniently and remotely. DBS Bank uses an internal portal for policy access.

Employee Handbook: All employees often receive physical or digital copies of an employee handbook. This handbook contains comprehensive information about company policies, procedures, and benefits. Grab provides a digital handbook with all essential policies.

Notice Boards: Physical notice boards in common areas such as break rooms, cafeterias, or near HR offices may display critical updates, policy changes, and legal notices. Singtel displays health and safety guidelines in common areas.

Emails and Newsletters: Regular communication through company-wide emails or newsletters ensures that employees are informed about new policies, updates, and important reminders.

Onboarding Materials: New employees typically receive a packet or digital documents containing all relevant policies and procedures as part of the onboarding process.

Other Documents Displayed for Information

Health and Safety Guidelines: Information about workplace safety, emergency procedures, and health protocols are commonly displayed.

Compliance and Legal Notices: This includes information required by law, such as the Employment Act, anti-discrimination policies, and workplace harassment policies.

Training and Development Opportunities: Information on available training programs, career development resources, and educational assistance.

Employee Benefits Information: Health insurance, retirement plans, leave policies and other benefits.

Corporate Announcements: Updates about company performance, strategic initiatives, and organizational changes.

Purpose and Benefits

Transparency and Clarity: Providing access to company policies ensures that all employees understand the rules, expectations, and procedures, promoting a transparent work environment.

Compliance: Displaying necessary legal and compliance-related documents helps the company adhere to regulatory requirements and avoid legal issues.

Employee Empowerment: Employees who are well-informed about policies and benefits, can utilise available resources and understand their rights and responsibilities.

Consistency: Centralised access to policies ensures that all employees receive the same information, promoting consistency in how policies are understood and applied.

Improved Communication: Regular updates and easy access to information help maintain open lines of communication between HR and employees, fostering a more engaged and informed workforce.

Risk Management: Clear communication of health and safety guidelines and legal notices helps mitigate risks and ensures a safer workplace.

HR helps create a well-informed, compliant, and cohesive workplace environment by effectively displaying company policies and other critical information.

How does your organisation primarily display company policies to ensure employees have easy access to important information?

Company Intranet or HR Portal: 34.38%

Employee Handbook (physical or digital): 23.81%

Physical Notice Boards in common areas: 4.76%

Regular Emails or Newsletters: 19.05%

Onboarding Materials for new employees: 19.05%

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