HRSINGAPORE Community Discussions

Loss of Office Access Card

Question

Hi Fellow HR Practitioners,

Do you have a policy in place for loss of access card to the office ?

Do you levy a penalty on the staff for the replacement card and what is the amount ?

Appreciate your sharing.

Sue


Reply 1

We have policy for access card, employee is to acknowledge receipt of access card and undertaking to handle the card carefully, do not pass the card to other person including fellow colleague ...etc. Employee has to notify his/her immediate supervisor, HR personnel and/or management immediately of the loss of access card. Employee has to pay an administrative fee of not less than S$50/- for replacement of card.

CF


Reply 2

There is a penalty of $20 for a replacement card due to loss/misplaced. $20 is for the hardware, admin & programming efforts.

SimSG


Reply 3

My company charge $20 for the replacement.

Nicole


Reply 4

Yes, we do impose a $30 for card replacement, this is usually conveyed during employee's orientation, and to prevent abuse of the system.

DS


Reply 5

$20 to cover cost of replacement card, we have it printed at back of card too.

CK


Reply 6

Even though my company do not have access card, but we do have staff card for each confirmed staff. However, if the card is lost/damaged, we do require them to pay $10 per card, to reprint a new card.

Joann


Reply 7

We will impose $10 replacement fee.

Mee Tin


Reply 8

Yes, if employee lost an access card, they are liable to replace it at S$50. But this had been informed to them on their first day and they had sign an company property agreement If your staff had not been informed before, they might argue against it

SS


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