Sample Warning Letter

Draft a sample warning letter for insubordination and bad attitude towards colleagues which can serve as a guide.

Below is a sample warning letter for insubordination and bad attitude towards colleagues.

Remember, this is a guide and should be customised to fit your organization’s policies and the specific situation at hand.

Additionally, it’s crucial to follow your company’s disciplinary procedure and ensure fairness and consistency when addressing such issues.

[Your Company Letterhead]


[Employee’s Name]
[Employee’s Job Title]
[Employee’s Department]
[Employee’s Address]

Subject: Warning Letter for Insubordination and Unprofessional Behavior

Dear [Employee’s Name],

This letter serves as a formal warning regarding recent reports of your insubordination and unprofessional behaviour towards your colleagues. Such conduct is unacceptable and goes against our company’s values and the standards we expect from our employees.

Specific instances have been reported on [specific dates or occurrences], where you have [describe the insubordination behaviour and bad attitude, being as specific as possible]. These actions not only disrupt the workplace but also negatively impact team morale and productivity.

We have previously discussed the importance of maintaining a positive and respectful work environment during [mention any previous meetings, performance reviews, or verbal warnings]. Despite these discussions, it appears that there has been no significant improvement in your behaviour.

Please consider this letter a final warning. We expect you to take immediate steps to correct your behaviour and demonstrate a professional attitude towards all your colleagues and superiors. Failure to make the necessary improvements may result in further disciplinary action, up to and including termination of your employment.

We value your contributions to [Company Name] and believe that you can make the necessary changes to align with our company’s expectations. We encourage you to seek guidance or support if needed and remind you that our HR department is available to discuss any concerns or challenges you may be facing.

Please acknowledge receipt of this letter and your understanding of its content by signing and returning a copy to the HR department by [due date].


[Your Name]
[Your Job Title]
[Company Name]
[Contact Information]

Acknowledgement by the Employee:

I, [Employee’s Name], acknowledge receipt of this warning letter and understand its contents and the expectations set forth by [Company Name].

Employee’s Signature:

It’s essential to tailor the letter to address the specific issues and follow up accordingly. For more detailed guidance and support on handling such matters, consider HRSINGAPORE’s HR Certification, HRLAW Seminars, HR Training courses, and HR Consultancy Services.

How frequently do you use warning letters your HR practice for addressing employee misconduct or performance issues?

Never used: 25.00%

Rarely used: 33.33%

Occasionally used: 33.33%

Always used: 8.33%

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