Electronic Personnel Files

Electronic personnel files

QUESTION Dear HR Community, We are considering retaining employee files and records electronically. Please advise: 1. Do you think it is a good idea? 2. Does your organisation keep employee files electronically? 3. Are there any considerations for an organisation who wishes to convert all our personnel records into an electronic format? We are in the IT industry. Thank you so much. Best Regards, Cheryl     HR Poll: Is it a good idea to keep personnel files electronically? Yes: 88.64% No: 4.55% Maybe: 4.55% Not sure: 2.27%   HR Poll: Does your organisation keep employee files electronically? Yes: 64.71% No: 35.29%   REPLIES & COMMENTS   Dear Cheryl, There is much to consider and deliberate on whether to file staff information electronically. While the decision lies with the management, here are some points to consider: Advantages: i) Information stored in the cloud can be easily accessed/retrieved during Covid-19 Circuit Breaker times, to facilitate people working from home. ii) It provides continuity for the company/organization whenever there is HR staff turnover. The next person can take over without much difficulty in retrieving personnel information. iii) No geographical limitations as it works very well for global/regional companies where information stored in […]