Displaying Policies

Displaying Policies

Where does HR display company policies for employees in Singapore? What other documents are shown? What’s the purpose and benefits of displaying this info?

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Preparing An Employee Handbook

Preparing An Employee Handbook

QUESTION Hi HR Professionals, My company is a newly set up company and I am responsible for preparing the employees’ handbook. If employees are earning more than $2,600/month and if OT is required. Is it necessary for OT pay? If yes, how will the calculation be? For the OT pay calculation, will there be a different approach in calculation for different month? (e.g. September – 30 days, October – 31 days). For prorated salary, is calculation based on number of working days in the month or based on the number of days in the month? If company will to adopt a policy to reward employees’ performance purely by AWS and Performance Bonus (no. of months varies depending on employees’ performance) and decide not to use salary increment. Is it legal? Is it compulsory to come up with a Employee Personal Particulars form for every employee to fill up? Thank you. Yvonne     REPLY 1 You could find out more information on OT from the MOM website below. www.mom.gov.sg/employment-practices/hours-of-work-overtime-and-rest-days It is not compulsory to give increment, however, it will be difficult for you to keep your staff from leaving. Most of the companies here gives increment. Yes, you could take […]

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Mailing Of Employee Handbook And Company Policies

Mailing of Employee Handbook and Company Policies

QUESTION Dear HR Professionals, Please advise if HR can email Employee Handbook and Company Policies to new hires before the day they start work? Thank you. MC   REPLY 1 HR cannot email the Employee Handbook and Company Policies to new hires before the day they start work. Instead, HR will conduct on-boarding program once new hires join. MT   REPLY 2 I know some companies did, although we do not. I feel that it is alright if the information is not confidential or sensitive. AL  

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Conflict Of Interest Clause

Conflict of Interest Clause

Question Hi Fellow HR Practitioners, I would like to add a clause “Conflict of Interest” in our appointment letters and employee handbook. May I know what are the details that can be indicated? Thanks in advance. Emily     Reply 1 We use the following clauses: 1.1  Employees should avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties. Paid work of any type that employees may have outside their job must not cause a conflict of interest with their duties inside the Company. Employees should truthfully declare to the Company any relationship that may influence the integrity of their employment or business activities. 1.2  No employee is allowed to participate in, or influence, the purchase/sale of goods or services from/to any company in which that employee has a direct or indirect financial interest. AL  

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Employee Handbook Content

Employee Handbook Content

Question Hi Fellow HR Practitioners, Can you advise me what content is compulsory to be in the employee handbook? Aside from that, are there guidelines to follow apart from the MOM website. Thank you. Yi Ying     Reply 1 An employee handbook usually provides a snapshot of practically every policies/procedure in the organization. Detailed information is then referred to the specific policies/procedures of the respective owner. Common topics covered by employee handbook will be vision, mission, values, ethical practices, confidentiality, IT usage, social media uses, medical benefits, types of leave benefits, code of conduct, outside employment, conflict of interests, performance appraisal, training, salary administration, job grade, etc. AL  

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Employee Handbook Or Staff Manual

Employee Handbook or Staff Manual

Question Dear all, Can I know if it is normal to have an Employee Handbook as well as a Staff Manual? What’s covered in each? Wouldn’t it be easier to have a single document? Thank you. CT     Reply 1 We have a general employee handbook that provides an overview of many topics related to employment in the company. Separately, we have an HR policy and procedure manual that provides detailed information and forms on the respective HR topics (for example various types of leave and how they are administered). AL     Reply 2 If can combine, do it the simple way. SME approach. If too complex and vast diversity, like Officers (Mgrs/Exes) and Ors Ranks (Blue collar/bargainable) varied greatly, probably do two for confidentiality brief. Dksw     Reply 3 In general, Employee Handbook and Staff manual are usually the same its also called HR Manual. In some organizations, an Employee handbook is a booklet given to the employee upon their recruitment during the induction period and Staff manual is referred to as HR manual. Daudzai  

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